The Client:

New Wine Central is the name of an organisation that runs christian camps several times a year. The main one is held in Summer with over 600 people attending.

The Requirement:

The client wished to offer an online registration system for the camp. Previously they had been using a registration system bult in Microsoft Access that processed all paper based registrations.

The site is required to handle three different functions:

  1. Provide information about the conference, and enable people to register.
  2. Process all registrations, and handle the communications with the registrants.
  3. Allocate accommodation to registrants.
  4. Provide logistic information to the conference organiser's who would be spread over a wide geographical area.

The Solution:

We built a dynamic site using Macromedia Dreamweaver MX which is linked to a cart powered by Cold Fusion to enable the registration process. It was based on our existing conference routine but heavily modified as the client needed to track both registrants, and the family groups they belonged to.

In the public area, all of the content is dynamic in that it is driven by database content, updated by online forms. The system checks registrations at each step to try to ensure that only the correct options are chosen (for example certain activities are age restricted).

The registration processing, and reporting is handled behind a password protected area. All registrations (including those received on paper) are processed via the site. Automatically generated emails are sent confirming registrations, which contain links to the person's information on the site so that they could check details.

 

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