The Client:

Rotary District 9940 covers the lower half of the North Island of New Zealand. Each year a District Conference is organised by the club that the District Governor comes from. 

The Requirement:

The site is required to handle three different functions:

  1. Provide information about the conference, and enable people to register.
  2. Process all registrations, and handle the communications with the registrants.
  3. Provide logistic information to the conference organiser's.

The Solution:

We built a dynamic site using Macromedia Dreamweaver MX which is linked to a cart powered by Cold Fusion to enable the registration process.

In the public area, all of the content is dynamic in that it is driven by database content, updated by online forms.

The registration processing, and reporting is handled behind a password protected area. All registrations (including those received on paper) are processed via the site. Automatically generated emails are sent confirming registrations, which contain links to the person's information on the site so that they could check details.

Rather than being a software this application is licenced to the organising club on a 12 months basis, and Valleybiz Internet processes all of the registrations.

The original application was developed for the 2002 Conference which was organised by the Rotary Club of Eastern Hutt. It has subsequently been used for the every conference since and will be used again in 2007.

 

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